The Microsoft 365 → Users page lists every user across every connected M365 tenant on a single searchable table. See the user’s company, office, department, job title, account type, enabled state, and the friendly names of every license assigned, all without exporting.Documentation Index
Fetch the complete documentation index at: https://docs.msportal.ai/llms.txt
Use this file to discover all available pages before exploring further.
Accessing the Users Page
- Click Microsoft 365 in the sidebar
- Open the Users tab in the page header (between Licenses and Domains)
What the Table Shows
Each row represents one Microsoft 365 user:| Column | Description |
|---|---|
| Display Name | The user’s full name as set in Microsoft 365 |
| Primary email address | |
| Company | The MSPortal company the user belongs to (resolved from the M365 tenant link) |
| Office | Office location from the M365 user profile |
| Department | Department from the M365 user profile |
| Job Title | Job title from the M365 user profile |
| Type | Member or Guest |
| Status | Enabled or Disabled |
| Licenses | Friendly names of every license SKU assigned to the user (see License Badges below) |
The table opens with the Status = Enabled filter applied so disabled accounts stay out of the way. Clear the filter to show every user, or pick Disabled to audit account hygiene.
License Badges
The Licenses column shows up to three license badges inline. When a user has more than three licenses, a +N more badge appears at the end.- Hover or keyboard-focus the +N more badge and a tooltip lists every additional license assigned to that user
- Tab to the badge for keyboard-only access; the same tooltip opens on focus
- CSV export always includes every license, even when the table only shows the first three
Filtering
The table supports server-side filtering on every key field:| Filter | Type | Notes |
|---|---|---|
| Search | Free text | Matches display name, email, and job title |
| Company | Multiselect | Lists every company that has at least one M365 user |
| Office | Multiselect | Lists offices in use across the tenant |
| Department | Multiselect | Lists departments in use across the tenant |
| Type | Single select | Member or Guest. Hidden when the tenant has only one type, so customers with zero Guests do not see a filter that returns nothing |
| Status | Single select | Enabled or Disabled |
| Licenses | Multiselect | Filter to users assigned a specific license SKU |
| License count | Range | Useful for “who has more than three licenses” or “who has zero licenses” coverage reporting |
Smart Type Filter
The Type filter dropdown only appears when your tenant actually has both Members and Guests. If every M365 user in your tenant is a Member, the filter is hidden. This avoids the common confusion where a Guest filter pill returned zero rows because no Guests existed.CSV Export
Click Export CSV above the table to download the current filtered view as a CSV. The export:- Respects every active filter and the current sort order
- Includes every license assignment per user (not just the first three)
- Names the file using the active company filter, the date, and a row count for traceability
CSV export is gated by the manage M365 permission so it is safe to expose to senior techs. Users without the permission see the table but no Export button.
Company Selector and Scope
The Users page respects the global Company Selector in the top bar:- Global view shows every user across every connected M365 tenant
- Single company view narrows the table to the M365 users at that one company
- Assigned scope narrows to the companies the selector is filtered to
Common Use Cases
License Reclamation
Filter by Status = Disabled and any license SKU to find disabled users still consuming licenses you can reclaim.
Coverage Audit
Filter by Company and License count = 0 to find users at a managed client who have no M365 license assigned.
Guest Account Review
Filter by Type = Guest for tenants that have any, then sort by Created date to spot stale external collaborators.
Department Reporting
Filter by Department and export to CSV for finance or HR reports on M365 spend by department.
Required Permissions
| Permission | Capabilities |
|---|---|
Read (read_m365) | View the Users page and apply filters |
Write (write_m365) | Same as Read for this page; license modifications happen in the Licenses tab |
Manage (manage_m365) | All of the above plus CSV export |
Related Resources
- M365 Licenses - License usage and consumption monitoring
- M365 Domains - Domain management
- M365 Secure Score - Security posture and recommendations
- Connecting Companies - Linking MSPortal companies to M365 tenants